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Accounts Payable Accountant, Full-Time

Job Summary
Responsible for all A/P entries into computer sub-ledger. Responsible for printing and processing all checks for pre-approved invoices and check requests. Responsible for monthly reconciliation of specific liability general ledger accounts and related account analysis. Responsible for the computerized purchase order system. Responsible for maintaining relationships with vendors and staff and resolving all A/P issues. Must provide accounting support required to maximize department operations.

Essential Functions

  • Daily entry of A/P Invoices into QuickBooks
  • Print and process checks for approved invoices
  • Reconcile month end A/P aging report to General Ledger accounts payable balance and analysis of other G/L accounts
  • Research and resolve vendor statements arising from invoice processing
  • Reconcile AFLAC checking account monthly
  • Prepare 1099 reports at year end and prepare A/P database for new fiscal year; prepare prior year vendor files for storage and prepare new files for new fiscal year
  • Assist with internal petty cash disbursements
  • Maintain internal bank cash levels; make change for internal departments; order cash shipments; reconcile internal bank balance on a periodic basis
  • Perform other duties as deemed necessary to maintain accurate accounting records for the organization

Experience Requirements

  • A two-year degree in accounting or related field
  • A four-year degree in accounting or related field a plus
  • At least one year working experience in Accounts Payable

             
Skills & Attributes

  • Familiar with QuickBooks accounting software
  • Ten key by touch a plus
  • Experience with computer spread sheets; e.g. Excel
  • Good organization skills

Supervisory Responsibility

  • This position has no supervisory responsibility

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Education Facilitator, Part-Time

Job Summary
Education Facilitators interact with children and families in a variety of Fernbank Museum of Natural History's public programming, including exhibits, science presentations, and family event days. This job will require time spent outdoors and some weekend, evening, and holiday work.

Major Functions

  • FernbankEducation Facilitators work in the permanent indoor exhibit, NatureQuest, and the outdoor experiences, (Nature Stories and Adventure Outpost in WildWoods
  • Present science demonstrations during Fernbank After Dark adult science nights
  • Greet guests, orient groups, maintain safe and attractive environments, and assist guests with interactive components
  • Deliver hands-on programming and activities based on a wide range of science and natural history topics, both indoors and outdoors
  • Assist with preparation for educational programs, including activity set-up and facilitation on family event days
  • Assist the Education Department with other tasks and duties as assigned 

Experience Requirements

  • Strong customer service and public speaking skills
  • Experience working with and addressing diverse audiences
  • Basic knowledge of science
  • Previous experience working with young children

Skills and Attributes

  • Must enjoy working with children and families
  • Excellent rapport with children and ability to communicate with all ages
  • Comfortable learning and teaching various science topics
  • Flexibility and a willingness to help out wherever needed; energetic and creative
  • A self-starter able to work independently or as a team and see projects through to completion
  • Comfortable around reptiles, amphibians, and invertebrates (animal handling and training may be available, depending on interest and needs of Museum)  
  • Ability to work indoors and outdoors and stand, sit, or walk for long periods of time
  • Willingness to support other Museum priorities as needed

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Fernbank Café Attendant/Dishwasher, Part-time

Position Summary

This position provides critical support to the day-to-day functions of the Fernbank Café and plays a major role in ensuring a quality guest experience. 

Essential Functions

  • Maintains overall cleanliness of cafe and dining areas
  • Responsible for keeping tables and chairs in café and patio areas clean
  • Maintains clean and properly stocked condiment stands with napkins, utensils, and various condiments
  • Removes trash as needed within the café and kitchen areas
  • Fills ice machine before opening of café and as needed throughout shift
  • Sweep areas within the café and mop up spills as needed within the café
  • Washes dishes from kitchen and line and returns to designated cages
  • Maintains cleanliness and organization of dish pit and storage hallway area
  • Gather all booster seats and high chairs as customers use them and return to proper area for next guests use
  • Wash or sanitize café booster seats and high chairs as needed
  • Mop storage area hallway and dish pit at closing
  • Clear all dish pit sinks of any food debris
  • Buss tables during evening events: Fernbank After Dark (2nd Friday of each month) and Salsa Night (3rd Friday of each month)
  • Dispose of all café trash during and after Fernbank After Dark and Salsa Night
  • Some food prep and portioning during high volume days        

Requirements

  • Flexible schedule
  • Ability to work in a face-paced environment
  • A team player with an enthusiastic and positive attitude
  • Excellent customer service

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Food Service Associate, Part-Time

Job Summary
Works regularly and equally on kitchen responsibilities and line positions depending on schedule

Kitchen Responsibilities

  • Prep and make batch food quantities according to specified recipes and business needs ensuring proper taste and consistency
  • Continual chopping and dicing of vegetables for various recipes
  • Maintains proper par levels for high volume café menu items
  • Makes all sauces for line service
  • Makes chili and variety of soups
  • Maintains organized equipment cages and overall kitchen
  • Frequently organizes dry goods storage areas
  • Continually maintains organization in walk- in refrigerator and walk-in freezer
  • Assists with prep and execution for all special luncheons and events
  • Prep and execution of “Fernbank After Dark” and “Salsa Night” menus
  • Sweeps and mops kitchen floors
  • Ensures all items have been properly stored for catering crews to come in and utilize space

Line Responsibilities

  • Takes and executes orders from café guests
  • Offer positive interaction with guests
  • Maintains clean prep room and line areas throughout day and at closing
  • Gathers all utensils to execute line orders- (spatulas, knives, ladles, portion scoops, towels, and disposables
  • Sets line with adequate amounts of product for the anticipated business for the day
  • Slices tomatoes, slices and portions deli meats, washes and chops lettuces, peels eggs, etc.
  • Cleans panini press, fridge doors, gaskets and cabinet fronts at closing each day
  • Cleans and fills hotbox and line wells water levels as needed
  • Maintains organized storage cabinets and rooms associated with the café line
  • Sweeps line frequently throughout shift then mops line areas and prep room at closing

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Front Office Agent, Part-Time

Job Summary
The Front Office Agent will generally be the first Fernbank Museum of Natural History employee visitors encounter. It is therefore imperative that all employees in this department be polite, courteous and professional at all times. Front Office Agents must always display a genuine concern for the needs of all visitors and must be willing to exhaust all efforts to ensure that each visitor has the most enjoyable experience possible. Front Office Agents must also possess the ability to learn and maintain the museum’s cash-handling policies and procedures, as each agent is responsible for balancing sales revenue at the end of each day.

Functions

  • Selling museum, giant screen movie, annual memberships and any other special event/programs that the museum offers.
  • Providing accurate, professional and courteous service to each visitor.
  • Answering questions and directing visitors as required.
  • Maintaining knowledge of all museum programming.

Requirements

  • 1 year of face-to-face customer service skills
  • Flexibility in scheduling
  • Some evening, weekend and holiday season availability
  • 1 year of experience in cash handling and credit card processing

Skills

  • Basic computer and internet experience
  • Basic Outlook 365 skills
  • Good oral and written communication
  • Detail-oriented
  • Ability to interact well with all visitors and coworkers

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Groundskeeper, Full-Time

Position Summary
This position is responsible for maintaining the Museum’s grounds; ensuring all outside areas are clean, safe and appealing for our visitors. The museum grounds include lawns, multiple parking areas, pedestrian plazas, floral landscaping, water features and 75 acres of woods.
Essential Functions

  • Material handling
  • Maintaining company vehicles
  • Keeping an inventory of tools and materials
  • Supervising the lawn care contractors
  • Other Responsibilities as assigned

Requirements
The ideal candidate will have combination of formal training and 2 years of experience, or at least 4 years of on-the-job training. A high school diploma or GED is required. Must possess and maintain a valid driver’s license. Work hours are 9am to 5pm. One day of weekend work is mandatory.

Supervisory Responsibility
This position has no supervisory responsibility.

Skills and Attributes

  • Affinity for working in a team environment and facilitating positive two-way communication
  • Ability to work within a complex institution with all levels of leadership, staff, volunteers and donors
  • Highly organized with close attention to detail
  • Works well under pressure and deadlines
  • Ability to manage multiple projects
  • Curious, motivated and willing to self-learn
  • Able to responsibly operate power tools

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Interpretive Ranger, Part-Time

Job Summary
The Interpretive Ranger will enhance visitor experiences in Fernbank Forest and WildWoods outdoor areas as a roving naturalist during public hours. In addition to monitoring conditions along the trails and outdoor exhibitions, the Ranger will provide some interpretation of Fernbank's outdoor natural resources to the public. This job will require extensive time spent outdoors.

Major Functions

  • Evaluate and maintain trail conditions (i.e. mulching, sweeping, handling leaf blower and using tools and hand-pulling invasive plants)
  • Identify safety concerns and crowd capacity while circulating throughout Fernbank's outdoor areas
  • Respond to any potential emergency situations
  • Perform opening and closing procedures as well as trail upkeep and limited outdoor exhibit maintenance   
  • Monitor students, interns and volunteers working in outdoor areas of Fernbank's campus as needed
  • Deliver interpretive programs of campus/outdoor resources for large and small groups and facilitate exhibitions as necessary
  • Mentor volunteers, including adults and teens
  • Assist with forest research and data collection
  • Enhance visitor experience in outdoor areas by addressing guest questions and concerns 
  • Other projects and duties, as assigned, to support the Education Department and Fernbank

Education & Experience Requirements

  • Bachelor's degree or 3-5 years' commensurate experience in biology, environmental science, conservation, ecology, education, interpretation, or related field
  • 1-3 years of experience in informal science education
  • Experience working with and addressing diverse audiences
  • Strong customer service skills

Skills and Attributes

  • Strong communication and presentation skills coupled with enthusiasm for natural history subject matter
  • Ability to work outdoors, navigate challenging terrain, lift up to 50 pounds and walk up to 10 miles per day
  • Valid driver's license
  • Team player but also able to work independently
  • Flexibility and adaptability to changes in project needs and/or goals
  • Ability to manage multiple tasks through to completion
  • Willingness to support other Fernbank priorities as needed
  • Ability to work weekends and holidays

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Member and Volunteer Services Coordinator, Full-Time

Job Summary

The Member & Volunteer Services Coordinator is the primary organizer for Fernbank’s volunteer program, including recruitment, training, retention and communications. This position also serves as the key customer service liaison for the Member Services Department on at least one weekend day, and as a supplemental customer service liaison by phone and computer during the week.

Major Functions

1) Coordinate the Volunteer Program

  • Make sure volunteers are in place at their assigned positions and personally assist Greeters and Giant Screen Theater volunteers as needed
  • Monitor and manage the online calendars for all eligible volunteer roles
  • Make phone calls and send weekly emails to fill open volunteer positions
  • Organize volunteer assistance for events and programs held by other departments
  • Maintain open listings with local university job boards and attend recruitment events
  • Schedule and lead volunteer orientations and interpreter trainings
  • Track volunteer assignments and hours for monthly earned rewards program and report on volunteer activities to the administration
  • Plan regular volunteer appreciation events, including potlucks, field trips and awards ceremonies
  • Compose semi-annual newsletters and monthly volunteer spotlights

2) Assist Member Services

  • Answer general questions about membership prices and benefits
  • Answer the Member Services information phone line
  • Data entry of new and renewing memberships into Altru membership database
  • Daily management of online membership sales
  • Investigate card issues (lost cards, cards never received) 
  • Develop positive two-way relations with front office staff for the purpose of securing their support of the membership program; i.e. providing good customer service to members, using correct forms

3) Assist Guest Services

  • Answer questions about exhibits, movies and special programs
  • Handle customer concerns and complaints regarding membership
  • Answer Guest Services phone line as needed

4) Assist Marketing and Communications

  • Make sure lobby signage is placed appropriately
  • Make sure all sign holders in the lobby and by the volunteer station are neat and fully stocked

5) Support Manager of Member and Volunteer Services

  • Support the Manager of Member and Volunteer Services as needed and/or directed

6) Other Duties as Assigned

Experience Requirements

  • Flexible schedule; will always work at least one weekend day, with occasional evenings
  • 1-2 years of volunteer or docent coordinator experience preferred
  • Non-profit experience preferred
  • Database management experience, Blackbaud’s Raiser’s Edge or Altru a plus
  • Bachelor’s degree or equivalent experience preferred

Skills and Attributes

  • Exceptional written skills with the ability to express information clearly, concisely and with precision
  • Affinity for working in a team environment and facilitating positive two-way communication
  • Ability to work within a complex institution with all levels of leadership, staff, volunteers and donors
  • Highly organized with close attention to detail
  • Flexible, works well under pressure and in meeting deadlines
  • Ability to manage multiple projects
  • Curious, motivated and willing to self-learn

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Program Instructor, Part-Time

Job Summary
Program instructors present a variety of educational programs to school groups, museum guests, and school classrooms. Programs cover a wide range of science and natural history subjects, and audiences range from a few to hundreds. When not teaching, program instructors assist with the development of other educational programs and with other projects as assigned.

Major Functions

  • Deliver pre-developed school programs to preK-12 students visiting the Museum on field trips.
  • Deliver classroom-format programs to preK-12 students as part of school outreach, including but not limited to afterschool programs, family science nights and more.
  • Developing and delivering summer camp programming.
  • Assist with public programming including exhibit facilitation, event days, and weekend programs.
  • Assist with preparations for educational programs.
  • Assist the Education Department with other tasks and duties as assigned.

Requirements

  • Minimum of a High School Diploma required
  • Possession or pursuit of a degree in science, elementary education or other natural history related content area highly preferred
  • Wide availability required, including weekdays, evenings, weekends and holidays
  • Previous experience teaching informal life science and/or earth science education programs preferred
  • First Aid, CPR/AED certification preferred
  • Reliable personal transportation preferred
  • Must be comfortable handling reptiles, amphibians and invertebrates (Training in this area will be provided)
  • Strong customer service skills

Skills and Attributes:

  • Able to convey enthusiasm for natural history subject matter with students and the public
  • Must enjoy working with students of all ages, children and families
  • Flexibility and a willingness to help out wherever needed
  • Ability to research and learn new information quickly
  • Excellent communication skills; comfortable speaking in front of large and small audiences
  • Outreach programs require travel within a 40-mile radius of Atlanta

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Security Officer, Full-Time

Summary
This position is under the direct supervision of the Security Chief, Assistant Manager of Security and when appropriate, the Security Shift Supervisor. As a member of the Security Department, this individual is responsible for the protection, safeguarding and security of all Fernbank Museum of Natural History guests, patrons, staff, volunteers, collections and assets. Both full-time and part-time positions are available.

Essential Functions

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Performs security patrols.
  • Enforces all security and safety protocols and procedures.
  • Assists in maintaining any and all security department equipment including but not limited to: security systems and alarms, keys, magnetic coded access system.
  • Monitors as assigned: security cameras, computers, and alarm panels.
  • Protects all FMNH property from theft, vandalism, fire and accidents within reason.
  • Investigates and writes reports on accidents, incidents, suspicious activities, safety and fire hazards and any and all other security related situations.
  • Provides any needed assistance to visitors, employees, volunteers and patrons with following the department's procedures.
  • Assists in maintaining OSHA standards throughout the Fernbank Museum campus.

Competencies

  • Teamwork
  • Stress management/composure
  • Ethical conduct
  • Communication
  • Customer service

Work Environment
This job operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, radios and filing cabinets.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak, listen, stand, walk, use hands to handle or feel, and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Position Type/Expected Hours of Work
Evening and weekend work are required as job duties demand.

Required Education and Experience

  • High school diploma or equivalent
  • At least 21 years of age
  • Good working knowledge of security operations, safety practices in a business environment and enforcement procedures

Preferred Education and Experience

  • Security/law enforcement experience

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Special Event Staff, Part-Time

Position Summary

We have several openings on our special event team servicing our internal, public and private events. This position offers a flexible schedule in a unique work environment. A perfect job for college students or a great second job.

This is a part-time position, most shifts are nights and weekends; pay is hourly plus tips on cash bars.

Essential Functions

  • Provide exceptional customer service and ensure excellent guest experiences at all events.
  • Provide general event support during event including bar backing, bussing, bartending, dishwashing and other duties as assigned. Assist with bar set up. Stocking bars with beverages, glassware and supplies.
  • Perform general cleaning tasks to adhere to health and safety standards; keeping bar and work areas clean and organized and removing trash throughout the shift.
  • Assist with bar break down.
  • Ensure compliance with all beverage regulations
  • Maintain a working knowledge of the Museum's bar offerings including beer, wine and specialty cocktails

Requirements

  • Ability to work in a face-paced environment
  • A team player with an enthusiastic and positive attitude
  • Excellent customer service
  • Must be aged 18 or older
  • Hospitality or restaurant experience a plus

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.


Special Events Supervisor, Part-Time

Job Summary

Supervise special event staff and beverage operations. Act as the special events liaison for Fernbank with clients and vendors.

Major Functions

  • Supervise all aspects of beverage set-up, breakdown and operations during events
  • Ensure that vendors are following internal guidelines
  • Provide positive interaction with guests and assist clients’ needs during events
  • Manage alcohol inventory for all bar services during events
  • Conduct end of night reporting and tip out for all credit card bars
  • Support Beverage Manager with the Museum’s public events, including Fernbank After Dark
  • Ensure compliance with all beverage regulations
  • Supervise end of night event closeouts by conducting vendor check-outs and final walk through of front and back of house
  • Assist Beverage Manager in maintaining inventory of linen, bar equipment, and other event items
  • Maintain working knowledge of Fernbank’s bar offerings including beer, wine and cocktails
  • Other duties as assigned

Experience Requirements

  • Flexible schedule with the ability to work 15-20 hours per week, including late nights and weekends
  • At least 21 years of age
  • Knowledge of events and beverage industry
  • Excellent communication and customer service; team player with positive attitude
  • At least one-year experience in a supervisor or manager role
  • Bartending experience

Skills and Attributes

  • Organization and decision-making skills
  • Professional image
  • Able to remain calm and in control in difficult situations

Click here for a downloadable application. (Acrobat required.)
Completed applications should be submitted along with your resume and cover letter to humanresources@fernbankmuseum.org.
Thank you for your interest in becoming part of our team.
Please review employment eligibility information available in English and Spanish before submitting your application.